I have been recording voiceovers in New York City for 4 years, and in that time I have learnt a great deal about recording voice sessions in pro studios. Like most voice talent, a lot of my projects these days require me to voice from my own studio, but there are still projects that require (particularly in a major hub such as NYC) a pro studio environment.
I want to talk a little about both the process and the approach I have found works best when visiting a pro studio and working with clients, engineers and colleagues face to face.
Often when I'm recording at home I will be able to work at the drop of a hat, sometimes turning projects around within hours, when working in a pro studio you will likely have more time to prepare, as it takes some planning on the part of the producer, agent, client etc… The fact that you have more of a heads up gives you the opportunity to be better prepared for the session.
Preparation begins a few hours before the recording is due to commence. Make sure not to strain your voice, eat anything that will compromise it, or tire it in any way in the hours leading up to the session. Make sure to wear quiet, VO friendly clothing (nothing that makes noise). When I'm travelling to the session If it is a cold day, I may choose a cab over the subway here in NYC, to avoid being in the cold air too long. Basic and sensible precautions to make sure your voice is in tip top shape.
Try to arrive 15 minutes before the designated start time, this is enough time to get prepared if the studio is ready, but not too early that you're hanging around and/or pressuring the studio or the client to hurry. Use this time to calm any nerves, catch your breath, read through the script (if you have one) and get into that professional zone that means you will work to your best ability.
When you meet everyone in the room who are working with you on the session, greet them with a smile and a handshake, state your name and do your best to remember theirs! There is usually an opportunity for some un VO related chat and then some discussion about the project. You may watch any video footage, or examples of the style the producer is going for. I like to use this opportunity to establish a professional but relaxed atmosphere, take part in any jokes that may be thrown around, and just generally try to put everyone at ease. If you are nervous, use your acting ability to hide it (even from yourself), a nervous disposition doesn't help your performance, and to be completely honest, it doesn't engender confidence in you. Time and experience reduce nervousness. You can also use this time to clarify any pronunciation questions you may have, which you may have previously identified if you had the script in advance (not always the case).
Follow the direction of the engineer, when he/she says they are ready for you, go into the booth with your script, pens/pencils, drink, anything else you may need, and stand or sit in the recording position. The engineer will now adjust the mic, music stand and lighting to the optimum position. Make sure you are comfortable, both in position and temperature and prepare to begin.
The engineer will likely ask you for a sample to get a level. This is probably the first time anyone else in the room will hear your take on the script, so you can use this opportunity to gauge how close you are to their vision. Make sure you can hear talkback from the engineer and the client/producer. You can also decide how much of yourself you want to hear in your headphones, this can be adjusted by yourself in the booth (often via a control that the engineer will point out) or by the engineer in the control room. Bear in mind that if you adjust the level in the booth that may affect the talkback level, so asking the engineer to turn you down may be a better option. If you don't want to interrupt the engineer you could slip off one ear of the headphones, and/or move them forward or back on your head to reduce the level, this will also affect the talkback if routed to your headphones. If wearing headphones is uncomfortable for you, some studios will have a speaker set up in the booth for talkback, and you won't have to wear them unless you need playback.
Establish with the production team how you and they would like to record, for example; in chunks, page by page, or line by line. Then when everyone is happy you are ready to begin!
This is the time when your entire focus is on delivering the script to your best ability, lose any inhibitions, nerves or awkwardness. But above all, embrace the process and enjoy it!
If you make a mistake, pause and continue from a suitable point. Everyone makes mistakes, do not let it phase you!
Interpret and apply any feedback. Do whatever is asked of you, if the producer wants three variations of each line, give them that. Every third word yelled? Do it! At the same time, if you need to rest your voice and take a drink for 30 seconds, ask for it! It is very unlikely you will be turned down. When receiving feedback from the client, do your best to mark any notes on the script in whatever way makes most sense to you. If the client wants an accent on a certain word, I will put a (^) above that word, or if they want a word less emphasised I will put a (v) under it. If a section needs to be broken up more, I will use (/), use highlighters or any other technique that you can read on the script easily, try not to leave anything to memory. Sometimes I write general comments at the top of the page if I get repeated notes. "Maintain quick pace" or "State company name strongly" or (one I received yesterday) "Less GROWL".
Once the client and/or producer is happy with your work, collect your things and leave the booth for the control room. This is usually a positive time, and any stress from the recording process has usually dissipated by this point. Do your best to keep the atmosphere professional but light hearted. You may have to sign documents for your agent, releases, W9's, NDA's etc… Make sure you have everything, everyone is happy and has everything they need, shake everyones hand and thank them, and you can leave, satisfied after another job well done.
I would say that the vast majority of my sessions pan out this way, but of course occasionally there will be times where problems occur, general stress, time limitations, technical problems can all disrupt a session, but there is no reason why you can't maintain your professional cool, and overcome any obstacles that may present themselves.
British voiceover artist privileged to be working in New York City.